Cookie Notice for ReportiQ
Effective from: 17 May 2021
2. Who is the controller for the personal data processed?
4. What types of cookies do we use and how long do they last?
5. Legal basis for processing your personal data
7. How to block all cookies and the consequences of this
This cookie notice (“notice”) applies to the use by Linklaters of cookies and other similar technologies on the Linklaters website https://reportiq.linklaters.com, (the “Linklaters ReportiQ Website”). The purpose of this notice is to provide you with information about what cookies are and how they work. It also explains what cookies we use, what they do and how you can control what cookies we use when you visit our Website. This notice should be read alongside our Global Privacy Notice or, for Linklaters users, our Global HR Privacy Notice. The relevant notice gives full details of how and why we use your personal information when you are using this website and provides details about your legal rights in relation to your personal information and how to contact us if you have a complaint.
The Linklaters ReportiQ Website is not intended for children and we do not knowingly collect personal data relating to children. References in this notice to “you” or “your” are references to individuals who use the Linklaters ReportiQ Website.
2. Who is the controller for the personal data processed?
A “controller” is a person or organisation who alone or jointly determines the purposes for which, and the manner in which, any personal data is, or is likely to be, processed. This notice is issued on behalf of Linklaters LLP as controller. Unless we notify you otherwise Linklaters LLP is the controller for your personal data.
References in this notice to “Linklaters”, “we”, “us” or “our” are references to Linklaters LLP and the other “Linklaters BCR Group Entities” (as defined in and listed in schedule 2 of our Binding Corporate Rules (“BCRs”). Linklaters LLP is a limited liability partnership established under English law whose registered office is at One Silk Street, London EC2Y 8HQ, England.
3. What is a cookie?
Cookies are text files containing small amounts of information which are downloaded to your device (e.g. computer, smartphone, electronic device which accesses the internet) when you visit a website. Cookies can be useful because they allow a website to recognise a user’s device and preferences, and generally help to improve your online experience. You can find more information about cookies at: www.allaboutcookies.org and www.youronlinechoices.eu.
4. What types of cookies do we use and how long do they last?
All cookies used on the Linklaters ReportiQ website are necessary for the website to function or required to provide a smooth user experience.
We use both first party and third party cookies. First party cookies are set by the website you are visiting. Third party cookies are set by a domain which is different to the website you are visiting; an example of this is where cookies are placed on your device by Okta, who provide us with authentication services.
Cookies can be either session cookies or persistent cookies. Session cookies are cookies which are deleted when you close your internet browser. Persistent cookies stay in place after you have closed your browser. Details on how long these cookies last for are set out in the table below.
5. Legal basis for processing your personal data
The legal basis we rely on to process your personal data through our use of cookies on the Linklaters ReportiQ Website is that it is necessary for our legitimate interests. It is in our interests to be able to provide users with the Linklaters ReportiQ portal and enable the operation of the Linklaters ReportiQ website.
| Name of the cookie | Set / used by | Domain which sets the cookie | What does the cookie do / what is it used for? | First or third party cookie? | Cookie retention period |
| ApplicationGatewayAffinityCORS | Azure |
reportiq.linklaters.com | Generated by the Microsoft Azure platform, to enable a request to be routed from one server to another, which helps ensure the availability of the Website. | 1st party | Session |
| ApplicationGatewayAffinity |
Azure | reportiq.linklaters.com | Generated by the Microsoft Azure platform, to enable a request to be routed from one server to another, which helps ensure the availability of the Website. | 1st party | Session |
| FedAuth | SharePoint | reportiq.linklaters.com | Used for SharePoint authentication. | 1st party | Session |
| WSS_FullScreenMode | SharePoint | reportiq.linklaters.com | Determines whether or not you are in fullscreen mode. | 1st party | Session |
| databaseBtnText | SharePoint | reportiq.linklaters.com | Used for list / view management. | 1st party | Session |
| databaseBtnDesc | SharePoint | reportiq.linklaters.com | Used for list / view management. | 1st party | Session |
| stsSyncAppName | SharePoint | reportiq.linklaters.com | Used for list / view management | 1st party | Session |
| stsSynclconPath | SharePoint | reportiq.linklaters.com | Used for list / view management | 1st party | Session |
| formsdesinger_last_url | SharePoint | reportiq.linklaters.com | Used for list / view management | 1st party | 1 day |
| Enova.SP.JungleDoc.WebControls.CreationOptionsBlock | Wizdocs Reports | reportiq.linklaters.com | Used for generation of ReportiQ | 1st party | 1 month |
| formsdesigner_last_url | Wizdocs | reportiq.linklater.com | User Experience | 1st party | 1 day |
| JungleBell.LastUsedEventTypeCode | Wizdocs | reportiq.linklaters.com | User Experience | 1st party | 30 days |
| Wizdocs.WebControls.CheckBoxNavigateAfterCreation | Wizdocs | reportiq.linklater.com | User Experience | 1st party | 1 month |
| fd_tabcontrol-0 | Wizdoc | reportiq.linklaters.com | User Experience | 1st party | Session |
| t | Okta | linklaters.okta.com | Used for authentication by Okta, our authentication services provider. | 3rd party | Session |
| JSESSIONID | Okta | linklaters.okta.com | Used for authentication by Okta, our authentication services provider. | 3rd party | Session |
| sid | Okta | linklaters.okta.com | Used for authentication by Okta, our authentication services provider. | 3rd party | Session |
| proximity_1aa4807edacd9910f81a945cf8be599c | Okta | linklaters.okta.com | Used for authentication by Okta, our authentication services provider. | 3rd party | 1 years |
| DT | Okta | linklaters.okta.com | Used for authentication by Okta, our authentication services provider. | 3rd party | 2 years |
| ADRUM_BTs | Okta | linklaters.okta.com | Used for authentication by Okta, our authentication services provider. | 3rd party | Immediate expiry |
| ADRUM_BT1 | Okta | linklaters.okta.com | Used for authentication by Okta, our authentication services provider. | 3rd party | Immediate expiry |
| ADRUM_BTa | Okta | linklaters.okta.com | Used for authentication by Okta, our authentication services provider. | 3rd party | Immediate |
| clrc | Azure Active Directory (“AAD”) Single Sign-On (“SSO”) | login.microsoftonline.com | Used for AAD login via SSO. | 3rd party | 1 month |
| brcap | AAD SSO | login.microsoftonline.com | Used for AAD login via SSO. | 3rd party | 1 year |
| stsservicecookie | AAD SSO | login.microsoftonline.com | Used for AAD login via SSO. | 3rd party | Session |
| x-ms-gateway-slice | AAD SSO | login.microsoftonline.com | Used for AAD login via SSO. | 3rd party | Session |
| esctx | AAD SSO | login.microsoftonline.com | Used for AAD login via SSO. | 3rd party | Session |
| fpc | AAD SSO | login.microsoftonline.com | Used for AAD login via SSO. | 3rd party | 1 month |
| ExternalldpStateHash | AAD SSO | login.microsoftonline.com | Used for AAD login via SSO. | 3rd party | Session |
| buid | AAD SSO | login.microsoftonline.com | Used for AAD login via SSO. | 3rd party | 1 month |
7. How to block all cookies and the consequences of this
If you want to block all cookies, you may be able to do this through the settings in your browser for each browser you use and each device you use to access the internet. Please be aware that some areas of our Website may not work if your browser does not accept cookies. The "Help" function within your web browser should tell you how to make these changes, alternatively www.allaboutcookies.org provides further information on how to do this and on how to delete cookies.
8. Help and complaints
If you have any questions about this notice or the information we hold about you please contact data.protection@linklaters.com.
9. Changes to the notice
The first version of this notice was issued on May 2021 and this notice was last updated on the “effective from” date (if any) on the cover page of this notice. Any prior versions of this notice can be obtained by contacting us at data.protection@linklaters.com.